We specialize in providing non-core, mission critical facilities maintenance and management services to large organizations with geographically dispersed properties in various industries such as retail, restaurants, banking, telecommunications, and others with multi-location business operations.
The Accounts Payable Specialist is a key contributor in the execution of EMCOR Facility Services’ Business Mission by consistently delivering world-class, facility management services to our customers while maintaining effective relationships with our vendors. This position acts as the point of contact with vendors for the purposes of coordinating and processing vendor invoices. The Accounts Payable Specialist plays a critical role in the goal to prevent lost revenue thereby contributing to the profitability of the organization.
Validates and processes vendor invoices in the Oracle JD Edwards System (or any other data system as directed by the company). |
Ensures that account strings are accurately coded and identifies potential kickouts |
Interacts regularly with vendors and internal partners to identify and resolve payment issues. |
| Researches and responds to vendor and internal payment inquiries. This includes handling calls through the Accounts Payable Phone Queue. |
Manages and fully understands customer requirements for assigned accounts. |
Monitors daily unbilled report. |
Assists other members of the group with invoice validation and contacting vendors for paperwork as required by Accounts Payable Managers. |
Assists in the Document Control process as needed, which may include receiving, organizing, distributing, and scanning vendor paperwork. |
Complies with all safety policies and procedures. |
Any other duties as requested by management. |
Education (HS Diploma, Under/Graduate Degree, etc.) | Associate’s or Bachelor’s Degree Preferred |
Business Experience (prior years work/related experience) | Minimum 2 years of experience working in a high volume, fast paced accounting or billing role. |
Licenses/Certifications |
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Language Skills |
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Technical Qualifications & Skills | Proficient in MS Office, MS Outlook and Adobe Acrobat Standard. |
Strong written and oral communication skills. |
Demonstrated ability to produce at a high level in an accounting or billing role. |
Strong organizational skills, ability to multi-task and ability to use good judgment and prioritize and work in a high – volume environment. |
Solid work ethic; Self-motivated and time efficient. |
Excellent attention to detail with focus on efficiency and accuracy. |
Builds and maintains relationships with both internal and external customers. Works with them to meet or exceeds their expectations. |
Strong ability to build and maintain internal and external relationships to exceed customer’s expectations. |
Strong initiative with the ability to independently seek out relevant information prior to making decisions. |
Team player able to work collaboratively with other departments; Consistently works towards team success. |
Demonstrates willingness to provide feedback to management on process improvements. |
Working knowledge of Service Channel and other third-party platform is a plus. |
Work hours are subject to change; However, ample notice will be provided prior to any schedule changes
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