Secretary III - Part Time (STE)

EMCOR Government Services has an opportunity for a part time Secretary III in Washington, DC. This position

involves operations and maintenance planning, organizing, coordinating, directing and controlling all contract functions to include those of the Project Manager.  This role is covered by the CBA for Local 99.

• Fully responsible for the successful completion of all administrative aspects of the assigned contract
• Manages the overall operations of the contract, including: the performance of daily operations, scheduled maintenance; IDIQ construction and renovations; administration of subcontracts for facilities work.
• Efficient operation of the project, controlling operational expenses at a minimum level that is consistent with sound maintenance practices and contractual requirements.
• Provide administrative support to site supervision in completing work assignments.
• Create reimbursable project folders and update the folders with pertinent project documentation.
• Coordinates purchase of necessary supplies, equipment and services from appropriate sources and coordination of proper inventory control, maintenance materials, and consumable supplies.
• Maintains sufficient records, files, controls, and procedures to ensure management and work production.
• Follow the EGS Business System.
• Submit Purchase requests
• Receive base and reimbursable PO’s
• Review PO report and work with corporate to clear up any issues
• Create work orders for IDIQ projects and process IBR’s with billing department
• Monitor billing work file and prepare EGS monthly TAG materials 220 for GAO signature
• Process payroll for all hourly EGS teams at the site
• Assist the service center when needed with creating and closing service requests
• Assist with close preventative maintenance tickets
• Ability to run different types of MAXIMO reports to meet variety of requests
• Support to Monthly Report delivery
• Understanding of the recurring deliverables, their required submittal timeframe, responsibly to submit to the client, and archiving in database.

 

 

• Five (5) or more years experience in administrative support on maintenance support operation contracts.
• Ability to plan, organize, coordinate, direct, and control all aspects of facilities activities.
• Ability to work with the customer to find mutually satisfactory solutions.
• Ability to work with management systems and variety of skilled/unskilled, professional, administrative, and industry personnel.
• General working knowledge of CMMS systems.
• Strong experience with Windows and MS Office.
• Demonstrated skill at developing and nurturing client relationships.
• Excellent communication skills – verbal and written.
• Ability to organize and lead a group of people.
• Ability to work independently or as member of a team.
• Ability to adapt to ever changing priorities.
• Perform other tasks as directed by his Supervisor.
• Candidate must be able to obtain HSPD-12 clearance.

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As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Compensation Range:   $ 35.41 / hr.

Other Compensation:  none

Benefits: Health and Welfare Benefits consistent with the Collective Bargaining Agreement