Project Coordinator

Assigned Project Ownership: manage assigned projects from request intake through closeout; maintain scope, schedule, milestones, action items, status, risks, and customer commitments; elevate decisions outside assigned authority.

Project Documentation and Make & Pack Readiness: develop and maintain work-order documentation, material requirements, bills of material, inspections, instructions, forms, and required records; verify current revisions and coordinate required reviews before release to production.

Customer and Engineering Coordination: act as the primary day-to-day contact for assigned projects; work directly with P&G customer to clarify technical requirements, obtain inputs and approvals, communicate status, and resolve routine project issues.

Production Handoff and Execution Support: deliver complete project packages to the Factory Supervisor and Line Leads; coordinate priorities, readiness, product reviews, deviations, temporary instruction changes, nonconformance communication, and final closeout without directing hourly employees.

Materials, Purchasing, and ERP Coordination: monitor stock and project-specific material demand; initiate purchase requests; follow supply delays; coordinate incoming goods receipt; and confirm materials, supplies, tools, and equipment are available.

Budget, Labor, and Billing Administration: track project budgets and expenses; audit project time entries; prepare labor allocation and billing support; maintain customer statement inputs and accurate planning and financial records.

Cross-Functional Coordination and Improvement: partner with quality, logistics, mechanical operations, line leadership, and the manager to remove project barriers, improve standard work, and support reliable delivery.

Education

(HS Diploma, Under/Graduate Degree, etc.)

High school diploma or equivalent required. Associate degree in Business Administration, Project Management, Supply Chain Management, Project Management, or a related field preferred.

Business Experience

(prior-year’s work/related experience)

Minimum 2-5 years of experience in project coordination, production support, operations administration, manufacturing, packaging, or a related environment.

Licenses/Certifications

Valid U.S. driver’s license

Language Skills

Ability to read and comprehend instructions, including, but not limited to, safety policies, procedure manuals, and maintenance specifications. Ability to write routine reports and correspondence. Ability to effectively present information in individual and small group situations.

Technical Qualifications & Skills

To perform this job successfully an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and /or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

·         Strong organizational and time management skills with the ability to manage multiple projects simultaneously.

·         Excellent written and verbal communication skills.

·         Strong customer service and relationship management abilities.

·         Detail-oriented with a high degree of accuracy in documentation, reporting, and data management.

·         Ability to prioritize competing demands and meet deadlines in a fast-paced environment.

·         Strong problem-solving and decision-making skills.

·         Ability to collaborate effectively with operations, purchasing, finance, customers, and production teams.

·         Ability to maintain confidentiality of customer, operational, and financial information.