Senior Accounts Payable Specialist

We offer comprehensive HVAC, building automation system, facilities, and energy solutions. From design to delivery, our solutions are tailored to the specific needs of high-profile organizations in commercial buildings, data centers, industrial facilities, and other mission critical sites.

 

Company Overview

 

EMCOR Services Aircond, a wholly owned subsidiary of EMCOR Group, Inc., is the Southeast’s largest provider of commercial and industrial heating, ventilating, and air-conditioning (HVAC) services. For over 85 years, Aircond has delivered comprehensive HVAC solutions to businesses, deploying expert field technicians for maintenance, repairs, and energy-efficient system replacements. Guided by three generations of family leadership and backed by the strength of EMCOR Group, Inc., a Fortune 500 company, Aircond combines deep industry expertise with a commitment to innovation and reliability. Today, we serve single and multi-site clients with a full spectrum of facility services, ranging from HVAC service to complete operations and maintenance solutions. Learn more at www.aircond.com.

 

Job Title: Senior Accounts Payable Specialist

 

Essential Duties and Responsibilities

Included but are not limited to the following:

• Process Vendor & Subcontractor Invoices for payment, maximizing discounts taken while ensuring Company policy & procedure requirements are met, all while helping achieve the company’s Cash Flow goals
• Process P-Card transactions for proper job, project and general expense costing purposes
• Process routine General & Administrative invoices & check requests for payment
• Process and pay employee expense reports on a weekly basis. work with employees to resolve discrepancies / problems as needed
• Handle Vendor inquiries as needed to ensure prompt problem resolution
• Lead and coordinate New Vendor set-up processes, including ensuring proper documentation is secured (W-9’s, etc.)
• Help prepare periodic P-Card activity status and exception reports
• Research and reconcile Vendor & Subcontractor Account Statements to ensure proper recognition of accurate job / project costs and business expenses
• Assists with End of Month AP Aged Trial Balance reconciliation to the General Ledger
• File and index all accounts payable related documentation.
• Lead and coordinate weekly vendor, subcontractor, and routine cost of business check runs
• Assist Service Administrative Assistant in ordering Business cards
• Handles vendor requests for Aircond Sales Tax Exempt forms and documentation
• Assist with preparation of annual 1099 tax filings
• Maintain the Construction Permits Checking Account
• Assist with processing Business Licenses: including new license requests, renewals, and maintenance
• Assist with the Quarterly Rebate program data collection and reporting processes, ensuring accurate and timely reporting of results each quarter.
• Support Finance staff and Operations by answering questions about invoice level data within COINS.
• Analyze spending and assists in cost control.
• Flexibility to work outside normal work hours/weekends, as required.
• Occasional but infrequent travel may be required.

Qualifications:

 

EDUCATION and/or EXPERIENCE

High School degree or equivalent required. A minimum of 10 years experience in Accounts Payable preferred.  Proficiency in Excel or equivalent spreadsheet software and Microsoft Office products desired.  Working knowledge of COINs accounting system software preferred.

LANGUAGE SKILLS

Ability to read and to analyze legal and business documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to effectively present information to all levels of the organization.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, ratios, and probabilities to practical situations.

REASONING ABILITY

Ability to define problems, to collect data, to establish facts, and to draw valid financial conclusions.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

 

Why Join Us?

At EMCOR Services Aircond, you’ll be part of a team that values integrity, safety, empowerment, teamwork, and continuous improvement. We offer careers where good work is valued, respected, and rewarded and you will have the ability to make a meaningful impact in a growing organization.

 

PHYSICAL DEMANDS:
While performing the duties of this job, the employee frequently is required to sit and use hands to operate computer keyboard and telephone. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

 

WORK ENVIRONMENT:

This position works in a typical office environment. The noise level in the work environment is usually moderate.

 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available postings.

 

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As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.