PPM Admin Assistant (COL) 5.1

We are a leading industrial mechanical, electrical, and civil construction services provider for the fossil and nuclear power, pulp and paper, chemical, mining, and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services.

MOR PPM Inc. is seeking an Administrative Assistant in Lakeland, FL.  Strong computer/technical skills and experience in office administration preferred.

 

Essential Duties and Responsibilities: --

• Drafts correspondence for signature according to established policies and procedures.
• Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies.
• Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment, computer skills are a must.
• Attends meetings, seminars, and conferences; takes notes and/or furnishes information.
• Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
• Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
• Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.
• Position is designated as Mission Critical.

Qualifications:

• High School Diploma or equivalent 
• Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English, mathmatical problem solving, and computer skills.

Physical Requirements/Job Site Requirements:

• Must be able to complete hiring paperwork electronically through DocuSign
• May be required to lift and carry items weighing up to 50 pounds
• Must posses enough strength and stamina to perform the technical duties and essential functions as identified above
• Must be able to move in and around confided spaces and uneven areas
• Must have full range of motion consistent with age
• Must be able to climb and maintain balance ladders
• Must be able to adequately hear and respond to voice commands and alerts from other employees, alarms and other job-related noises
• Visual acuity, depth perception and color discrimination consistent with that required to work at heights and on uneven surfaces
• Safety/Steel toe shoes are required.

#PPM

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.

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