Purchasing Coordinator

We are a mechanical, electrical, and plumbing (MEP); building automation; and industrial piping contractor. Our team offers a variety of MEP and process piping services, including design-build engineering for new construction and renovation, installation and specialty construction, maintenance, and air balancing, start-up, and energy efficiency services.

DeBra-Kuempel is seeking to fill a Purchasing Coordinator position in our Cincinnati, Ohio location.  This position provides administrative support to the Purchasing Team and Purchasing Manager through a variety of tasks related to organization and communication.  The Purchasing Coordinator will be responsible for the distribution of time sensitive material and corresponding with Vendors to obtain confirmations of orders. The ideal candidate will have a strong ability to multi-task, organize, be punctual and dependable, and perform independently as needed. This work is performed under general supervision. Handles moderately complex issues and problems and refers more complex issues to higher-level staff

• May oversee tactical purchasing operations, such as the issuance of purchase orders or the payment of invoices.
• Collects and provides initial analysis of data to be used by the procurement teams.
• Ensures proposals/quotes are completely and appropriately completed, verify product and pricing information and contact potential suppliers for clarification.
• Produces reports tracking contract expiration dates or spending for assigned categories or departments.
• Oversee new vendor setup in procurement or purchasing systems, and ensures that systems are appropriately maintained and updated
• Organize and maintain Technician Files and General Files.
• Manage and distribute emails from department email.
• Follow up with Vendors and Technicians for confirmations of orders.
• Accurate entry of Purchase Orders into AS/400 system, as needed.
• Assist team with work overflow.
• Order and maintain office supplies for department.
• Prepare and maintain reports for departmental flow.

• High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field is preferred.
• 1–3 years of experience in purchasing, procurement, or administrative support in a business or construction environment.
• Possesses solid working knowledge of subject matter.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication skills (written and verbal) for vendor correspondence and internal coordination.
• Attention to detail for accurate data entry and report preparation.
• Proficiency in Microsoft Office Suite (especially Excel, Outlook, and Word).
• Experience with AS/400 or similar ERP systems is a plus.
• Ability to work independently and collaboratively in a team environment.
• Dependable and punctual, with a proactive approach to follow-ups and task completion.
• Experience with Adobe Acrobat is a plus but not required.
• Ability to handle moderately complex issues and escalate more complex ones appropriately.
• Comfortable working under general supervision and taking initiative when needed.

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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk and hear, move within the office to retrieve files, and meet with employees in their offices or conference room.

 

The employee must be able to work at a computer (reading and keying) for extended periods of time. This role may require communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. Employees may be required to travel for job related business.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment.

DeBra-Kuempel offers a competitive benefits package to non-union employees, including health benefits, paid time off, 401(k), tuition reimbursement, an employee assistance program, company discounts, and more.  Employees covered by a collective bargaining agreement will receive benefits as negotiated within their specific CBA and may be eligible to participate in our voluntary supplemental union benefits program.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.

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