Administrative Assistant

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Shambaugh & Son L.P. is seeking an Administrative Assistant for Fire Protection National Service Division. In this role you will be responsible for providing organizational and administrative support to ensure efficient day-to-day operations. This role serves as a key resource for internal teams, customers, and leadership by managing communications, coordinating schedules, maintaining records, and supporting operational processes. 

 

#shambaugh #LI-TS #LI-onsite

 

• Provide administrative support to leadership and department personnel. 
• Manage calendars, schedules, meetings, and travel arrangements as needed. 
• Prepare, organize, and maintain documents, reports, and records. 
• Answer and direct customer and employee inquiries in a professional manner. 
• Assist with data entry, filing, purchase orders, and invoice processing. 
• Coordinate office communications, meetings, and special projects. 
• Support onboarding activities and training documentation. 
• Ensure accurate and timely completion of administrative tasks. 
• Other duties as assigned.

 

• High school diploma or equivalent; associate degree preferred. 
• 2+ years of administrative, office support, or customer service experience. 
• Strong organizational skills and attention to detail. 
• Excellent verbal and written communication skills. 
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams. 
• Ability to manage multiple priorities while maintaining accuracy and professionalism. 
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

 

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.

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