Ardent Services, LLC - Temporary Fleet Coordinator

We are among the premier providers of specialty electrical and instrumentation (E&I) services for the nation’s process industries. Our offerings include high-quality power, control, and process automation services, as well as panel fabrication, renewable energy, and energy retrofit solutions.

• Administer vehicle assignments, transfers, acquisitions, and disposals
• Maintain driver records, MVR approvals, license information, and CDL Clearinghouse compliance.
• Coordinate vehicle registrations, inspections, insurance documentation, and compliance requirements.
• Manage fleet asset records, including active, inactive, and down units.
• Administer GPS and telematics systems, including device tracking and troubleshooting.
• Support fleet maintenance activities, recalls, repair approvals, and vendor coordination.
• Reconcile fleet-related invoices, billing, credits, and maintenance expenses.
• Prepare and maintain fleet reports, compliance records, and operational tracking data.
• Serve as a fleet resource for drivers, operations personnel, and administrative teams.
• Administer the company's asset tracking program for tools and equipment valued at $1,000 or greater, including data entry, assignment documentation, audits, transfers, and reporting to support operational and financial controls.

Required: 

• Valid driver's license with an acceptable driving record.
• Administrative experience, preferably supporting fleet operations, transportation, equipment management, logistics, or a related function.
• Experience maintaining detailed records and managing multiple administrative processes simultaneously.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Ability to learn and effectively utilize fleet management, GPS/telematics, vehicle management, and HR-related information systems.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Effective verbal and written communication skills with the ability to interact professionally with employees, managers, vendors, and external agencies.
• Ability to prioritize workload, meet deadlines, and manage competing priorities in a fast-paced environment.
• Demonstrated ability to maintain confidential employee, driver, and company asset information.
• Strong problem-solving and customer service skills with a focus on supporting field operations and drivers.
• Ability to analyze billing, compliance, and operational data to identify discrepancies and ensure accuracy.
• Proven experience coordinating with multiple departments and external vendors to resolve issues and maintain service continuity.

• Primarily works in an office environment with frequent use of a computer, phone, and other standard office equipment.
• Frequently required to sit, stand, walk, reach, and use hands and fingers to operate computer equipment and handle documents.
• Must be able to communicate effectively in person, by telephone, and through electronic communications.
• Occasionally required to travel to company offices, vendor locations, vehicle storage areas, or job sites to inspect assets, verify information, or support fleet operations.
• May occasionally be required to enter vehicle yards, maintenance facilities, or outdoor work environments where exposure to varying weather conditions may occur.
• Must be able to review vehicle information, inspection reports, registrations, and other documentation in both electronic and paper formats.
• Occasionally required to lift and carry files, supplies, or equipment weighing up to 25 pounds.
• Ability to maintain regular attendance and work extended hours when necessary to meet business needs.

• Primarily works in a professional office environment using a computer, telephone, and fleet management systems to support daily operations.
• Regular interaction with employees, drivers, supervisors, vendors, leasing companies, maintenance providers, insurance representatives, and regulatory agencies. 
• Frequently required to visit company yards, parking locations, distribution centers, maintenance facilities, and vendor locations to coordinate vehicle assignments, transfers, inspections, registrations, and fleet activities. 
• May be required to drive or arrange transportation of company vehicles and trucks between company locations, maintenance facilities, dealerships, upfitters, inspection sites, and other service providers.
• Occasionally works in outdoor environments and around moving vehicles, construction equipment, and active fleet operations where exposure to varying weather conditions, noise, dust, and traffic may occur.
• Requires balancing administrative responsibilities with field-based coordination to ensure fleet assets remain compliant, properly maintained, and available to support business operations.
• Must be able to manage multiple priorities while maintaining a high level of accuracy, organization, customer service, and confidentiality.

• Comprehensive health coverage (medical, dental, vision, prescription)
• Telehealth access and HSA/FSA options
• Employer-paid Life, Accident, and Disability Insurance
• Paid time off, + 7 paid holidays
• Opportunities for professional growth through educational assistance and career development programs
• 401(k) Savings Plan
• College Coach, and
• Employee Assistance Program

Please review our Affirmative Action Policy.