Work Management / Business Operations Manager (DOT)

When military bases, national security agencies, federal buildings, healthcare facilities, and leading commercial clients in Washington D.C and across the nation need superior facility support services, we answer the call. We offer a unique combination of government experience and facilities expertise that has helped us earn a position as one of the country’s leading integrated service providers.

EMCOR Government Services has an immediate need for a Work Management/Business Operations Manager at our Department of Transportation project, located in Washington, DC. This position will report directly to Deputy Project Manager and is responsible for supporting the operations team with all work management and business-related matters. The candidate will be a well-rounded resource for Maximo-CMMS, financial reporting, administrative support, timekeeping, AP/AR, budgets, and reports/analysis. The Work Management/Business Operations Manager will be the primary DOT point of contact for training on various systems and software used on the contract.

 

 

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Work Management:

•  Direct supervision of Production Control Clerks and Service Order Dispatchers
•  Schedules preventative maintenance work orders for in-house staff and subcontractors
•  Reports service call and preventative maintenance performance analysis progress to management
•  Runs reports from the Maximo system
•  Provides data and reports for performance monitoring and cost analysis
•  Tracks WIP and IDIQ for management
•  Prepares presentations and briefings using Maximo data, metrics, and performance indicators

Financial:

•  Reviews financial reports and makes updates and changes as directed by management/EGS HQ
•  Develops and runs reports from JDE and Crystal reporting systems
•  Reviews financial statements weekly and briefs the management on status and any major issues
•  Manages Accounts Payable/Accounts Receivable, in consultation with EGS Finance Department

 

Procurement:

•  Generates and receives purchase orders using the JD Edwards database. Receives all subcontractor purchase     orders for monthly/quarterly/annual services.
•  Processes vendor invoices, ensuring quality assurance acceptance before final payment approval.
•  Coordinates new vendor set up in Procureware.
•  Runs monthly reports that are due to the client as well as internal project management reports.
•  Performs various office tasks such as copying, faxing following up on vendor and corporate correspondence.

 

Administrative Support:

•  Provides training to staff on software systems
•  Solicits information from Operations Managers/others on behalf of Program Management.
•  Attends meetings, documents meeting minutes, tracks outstanding actions and status updates.
•  Interfaces with DOT leadership and EGS HQ departments such as operations, marketing, legal, finance, accounting, field safety/quality, and compliance to ensure service requirements are being met.
•  Promotes a positive safety culture by fully complying with all safety policies and procedures, and applicable federal, states and local regulations
•  Provides daily monitoring of the material inventory control database (including accounting functions and purchase orders).
•  Provides administrative support to the program management staff including setting/planning meetings, formatting correspondence/deliverables, answering phones, ordering supplies, and other general duties.

Human Resources:

•  Processes final payroll/timesheets bi-weekly, ensures 100% accuracy and compliance.
•  Monitors employee and subcontractor sign-in and sign-out logs
•  Handles employee on-boarding requirements such as: 
  •  DOT Security submissions for building access
  •  1-9 Paperwork
  •  Timekeeping training
  •  Coordinating uniform/tool/equipment/electronic issue with Operations Managers/EMCOR IT
•  Creates and processes Electronic Personnel Action Forms ("ePAF") as instructed by managers. Submits Personnel Action Forms ("PAF") for employee information updates (Emergency Contact Information, Change of Address, etc.) as it becomes available.
•  Maintains employee records and files in consultation with EGS Human Resources Department

 

• Associate’s or bachelor's degree in business or related field or the equivalent in work experience.
• 5 or more years in related work experience, supervisory and operationally.
• Presentation skills and public speaking ability is required.
• Must be able to multi-task in this fast-paced and dynamic role.
• Expert level - Microsoft Office (Word, Excel, Outlook, Power Point)
• Expert-level – Maximo
• Ability to speak and write clearly and effectively in English.
• Ability to understand and review financial documents and have a basic understanding of General Accounting Principles and Practices.
• Experience in the facilities and/or construction markets strongly desired
•  Position requires independent and self-motivated critical thinking and reasoning skills
• Must be motivated, self-starting, self-disciplined, team-player with strong interpersonal skills

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle; or feel; reach with hands and arms; talks or hear and test or smell. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Compensation Range:   $90,0000- $100,000

Other Compensation:  none

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.