Job Title: Field Operations Coordinator
Department: Field Operations
Location: Los Alamitos, CA
Reports to: Director of Field Operations
FLSA Status: Non-Exempt
Salary Range: $56K-$70K
Prepared Date: 4-21-2026
Work Authorization: United States (Required)
About Us:
KDC Inc. and KDC Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. KDC Inc. is a leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations.
Job Summary:
KDC Inc. is seeking a highly organized and responsible Field Operations Coordinator to join our team. The Field Operations Coordinator will assist the Director of Field Operations and Superintendents managing daily field activities, bridging office and field teams while ensuring Strict compliance with union labor rules, safety standards, and manpower scheduling. They must be reliable, punctual, organized, and have a demonstrated ability to juggle multiple priorities in a very busy office. This is a great opportunity for the right person.
Essential Duties and Responsibilities:
- Manpower moves – send manpower emails with job information, and move workers’ tags on the board
- Maintain up-to-date reports for staff additions, reductions (ROF), transfers, and furloughs
- Timesheets – print timecards, verify hours and job numbers, and submit to payroll on Fridays (the following Monday morning at the latest)
- Handle dispatching, job number tracking, and labor reports according to union
- Ensure field operations adhere to specific union labor rates, work hours, overtime rules, and job classification requirements.
- Ensure compliance with OSHA and safety training requirements outlined in the CBA
- Badging – have field employees fill out application; make appointments for employees to report to the badging office; following confirmation, update the DBID tracking spreadsheet and workers’ tags
- Tags – make new job tags and employee tags for the labor tracking white board
- Create and maintain divider tabs for Superintendents’ turnover packets
- Assist in processing shirt orders
- Events planning and coordination- send calendar invites, order food, drinks, and print sign-in sheets and agendas to distribute at meetings
- Layoffs – turn timecard into Payroll; remove tag from board; coordinate with supervisor for check delivery; enter in databases; send term slip request to Payroll; ensure JW or Apprentice evaluation is completed
- Water for Job Sites – establish, maintain, and cancel water orders for job sites
- Suspension List from Union Hall – contact the employee directly and have them pay their dues within 2-3 days of notification
- Evals – find out Apprentice’s job assignment and email appropriate F & GF to complete evaluation; confirm evaluation is filled out in full, get Superintendent’s approval, and then send to the JATC; enter the evaluation into database and provide Payroll with a hard copy to file
- Rerates – forward email to Payroll; get Superintendent’s approval; enter in databases; update tag on board if needed
- Apprentice School Schedule – keep track of all apprentices’ school schedules and report them to the Superintendents and field General Foreman and Foreman
- On-Call Reminders – send out reminders on Monday to both the inside and low voltage foreman who are on-call that week
- On-Call Folder – update and distribute the on-call folder at the start of each month; send one set to executives and a second set to the inside & low-voltage Foreman [The execs should receive a copy that includes the office personnel numbers and passcodes, whereas the Field should not; in addition, the field on-call schedule is different from the executive on-call schedule (it’s easier to ready, and handier for them)]
- Vacation Requests – once the request has been approved, log it in the vacation tracking spreadsheet and send a calendar invite to Superintendents
- Medium Voltage Calendar – log dates that have been requested and distribute log to all involved parties (based off the calendar) whenever there’s an update
- Local Union Agreements – keep agreements up to date in both the V Drive and binder
- State Certifications – send out renewal notices; confirm renewal status using state website to determine whether you can expect to receive a card soon or will need to send another reminder to start the process
- Perform clerical duties, take memos, maintain files, and organize documents; photocopy, scan, etc. as needed
- Use computers for various applications, such as database management or word processing
- Help prepare reports and presentations for distribution in the Field
- Manage and maintain files, records, and correspondence for meetings; keep an organized filing system
- Update Field calendar and maintain schedules
- Create, maintain, review, correct, and enter information into databases
- Maintain confidentiality of company information
- Escalate critical and/or sensitive issues to the VP of Field Operations with recommendation for resolution
- Perform additional assignments as required by the company or as directed by management
Qualifications
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Preferred Education and/or Experience
- Prior experience handling office responsibilities, experience in customer service, or related field
- High school diploma or GED required
- Bachelor’s Degree or currently pursuing preferred
- Working knowledge of the construction industry, operations management, and safety practices a plus
- Working knowledge of federal, state, and city regulations and guidelines
Preferred Skills & Abilities
- Excellent and effective written and verbal communication skills
- Business writing and reporting skills
- Excellent organization, communication, customer service and interpersonal skills
- Scheduling and time management skills, perform well in a fast-paced environment
- Strategic, analytical, and multi-tasking skills
- Punctual and dependable
- Willingness to learn and to grow with the company
- Perform well within the team environment as well as work independently as needed
Computer Skills
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars. Visio and Outlook a plus.
- Working knowledge of projects and financial software a plus.
Required Attributes
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
- Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information
- Must have the ability to make sound decisions and produce accurate and timely results in mind
- Must prioritize and organize work in a fast-paced multi-task environment.
- Must monitor and analyze data and solve problems on a tactical and strategic level
- Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
- Must demonstrate commitment to company values
Language Skills
Must have the demonstrated ability to effectively communicate in English, cooperate and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and listen. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
