From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.
The Facilities Coordinator provides administrative and operational support to Siemens Energy Real Estate and Workplace operations. This role supports day-to-day facilities operations across multi-site facilities with a focus on transactional processing, compliance and governance support, documentation management, coordination of vendors and calendars, and accurate data maintenance across multiple systems. The Facilities Coordinator works closely with internal stakeholders, vendors, and cross-functional teams to support efficient, compliant, and timely execution of real estate and facility activities while contributing to continuous improvement initiatives.
Minimum Requirements 1. High school diploma or equivalent required (Bachelor’s degree in Business, Facilities, Construction Management, Engineering, or related field preferred). 2. One to two years of facilities, property management, customer service, or administrative experience; or an equivalent combination of education and experience. 3. Experience or familiarity with procurement, vendor coordination, and documentation management preferred. 4. Strong organizational skills with the ability to manage multiple priorities. 5. Proficiency in Microsoft Office (particularly Excel) and comfort working across multiple systems (SAP, SharePoint, CMMS/FMS tools). 6. Strong written and verbal communication skills with professional customer-facing posture. 7. Ability to work independently with limited supervision while meeting deadlines. 8. Typing speed of at least 40 wpm with 95%+ accuracy.
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Education (HS Diploma, Under/Graduate Degree, etc.) | High School Diploma (required) Bachelor’s Degree (preferred) |
Business Experience (prior years work/related experience) | 0-2 yrs. experience |
Technical Qualifications & Skills | Microsoft Office (Excel emphasis) SharePoint / Document Management Systems SAP PD2, Ariba, SRP (or similar procurement tools) Basic CMMS/FMS familiarity General comfort with data tracking, logs, and reporting tools
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· Professional demeanor; ability to interact effectively with internal stakeholders, vendors, landlords, and external partners. |
· Self-starter with strong attention to detail and a compliance-oriented mindset. |
· Customer service focus with the ability to anticipate needs and resolve issues. |
· Team-oriented collaborator able to work across functions and support shared objectives. |
· Strong organizational, judgment, and problem-solving skills with a focus on execution and accuracy. |
· Adaptability and willingness to learn new tools, processes, and governance requirements. |
· Results – driven by results, continuously striving to meet and exceed performance goals and functional excellence metrics |
Frequent office deskwork requiring sitting and use of phone and computer. May require periodic walking of facilities, participation in audits, and coordination of on-site activities. Occasional lifting of materials up to 50 pounds may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Performs additional duties as requested to support facility and real estate objectives.
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