Project Coordinator

From inception to commissioning and beyond, we offer complete mechanical contracting and energy services solutions. Our expertise includes design-assist, HVAC, plumbing, sheet metal, and process piping construction for semiconductor, data center, healthcare, biotech, water treatment, power generation, and other facilities.

 

Job Title:                    Project Coordinator

Reports to:                 Project Manager

 

 

COMPANY OVERVIEW

 

University Mechanical & Engineering Contractors, Inc. (UMEC) is a wholly-owned subsidiary of EMCOR Group. Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance.  is a subsidiary of publicly traded EMCOR Group Inc. UMEC is a full-service mechanical contractor serving the western United States. UMEC designs build, and commissions mechanical systems, including heating, ventilating and air conditioning (HVAC), plumbing, and piping systems for commercial, institutional, high tech, industrial and military clients.

 

SUMMARY

 

The Project Coordinator will be responsible for assisting the Project Manager with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, maintaining project spreadsheets, preparing timecards, and various other duties to assist the project manager. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

Include the following. Other duties may be assigned.

 

• Create, maintain, and enter information into spreadsheets and databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Review, correct and enter time sheets into database and payroll software.
• Process and check new hire badging paperwork for field employees.
• Process and distribute necessary reports internally and externally.
• Maintain records of work reports, payroll, and other documentation; organized filing system.
• Serve as liaison between field office and main office; project team and field personnel as needed.
• Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain confidentiality of company information.
• Escalate critical and/or sensitive issues to the Project Manager with recommendations for resolution.
• Operates a motor vehicle and/or golf cart to travel between work sites or perform other job‑related functions as needed.
• Perform additional assignments as required by the company or as directed by management.

 

QUALIFICATIONS

 

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

PREFERRED EDUCATION and/or EXPERIENCE

 

• 3 - 5 years working in an administrative job, supporting management.
• High school diploma or GED required.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

 

PREFERRED SKILLS and ABILITIES

 

• Business writing and reporting skills
• Excellent organization, communication, customer service and interpersonal skills
• Scheduling and time management skills
• Strategic, analytical, and multi-tasking skills

 

COMPUTER SKILLS

 

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Working knowledge of project and financial software is a plus.

 

REQUIRED ATTRIBUTES

 

The requirements listed below are representative of the characteristics and demonstrated capabilities sought to perform this job successfully.

 

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding the dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast-paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must demonstrate commitment to company values.

 

LANGUAGE SKILLS

 

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

 

PHYSICAL DEMANDS

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

 

WORK ENVIRONMENT

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions.  The noise level in the work environment is usually moderate to loud.

 

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

 

 

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.

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