Facility Coordinator

Manages CMMS workflows, including work order creation, tracking, and optimization to streamline maintenance and operations processes. Supports facility improvements by identifying efficiencies and implementing procedural enhancements for routine tasks.

Handles vendor management, including performance monitoring, contract compliance, invoice processing, and relationship coordination to ensure high-quality service delivery.

Maintains project documentation, tracks accruals, and manages financial reporting for operational initiatives. Oversees floor plans, drawings, and asset documentation, ensuring accuracy and accessibility.

Coordinates and schedules calendars for maintenance, inspections, vendor visits, and team activities, facilitating smooth operational flow and timely execution.

Contributes to overall facility improvement by developing and refining standard operating procedures (SOPs), conducting audits, and recommending best practices for routine work and efficiency gains.

Provides administrative support, including reporting, communication with stakeholders, and assistance in preventive maintenance planning to uphold facility standards.

Safety Duties: Ensure safe working conditions are being maintained in areas under his/her care and take corrective action when notified of any safety violations.

Minimum Requirements

1.                   Bachelor’s degree in Business, Construction Management, Engineering, or a related field required.

2.                   Entry-level position ideal for recent graduates (0-2 years of experience); relevant internships, co-ops, or coursework in facilities or operations management preferred.

3.                   Familiarity with CMMS systems, vendor coordination, and project documentation a plus.

4.                   Strong organizational skills with the ability to manage multiple priorities.

5.                   Basic knowledge of budgeting, accruals, and financial tracking.

6.                   Proficiency in reading and updating floor plans, drawings, and schematics.

7.                   Clear written and verbal communication.

8.                   Proficiency with computers, including CMMS tools, Microsoft Office, SharePoint, Smartsheet, and calendar/scheduling software.

9.                   Ability to support facility improvements and procedural enhancements under guidance.

10.                Basic understanding of general maintenance and facility operations.

11.                Strong interpersonal and customer service skills.

12.                High work ethic with a skill set to achieve at a high level, including adaptability, quick learning, and reliability in attendance and performance. 

Education

(HS Diploma, Under/Graduate Degree, etc.)

Bachelor’s Degree

Business Experience

     (prior years work/related experience)

0-2 yrs. experience

Technical Qualifications & Skills

Proficiency in computers, SharePoint, Smartsheet, Microsoft Office, CMMS software, and tools for managing drawings/floor plans (e.g., AutoCAD basics if applicable).

·         Leadership – takes the initiative; eager to learn, drive change, and embrace the EFS culture while supporting implementation of improvements.

·         Self-starting - asserts influence to achieve goals; proactively addresses operational issues with guidance.

·         Deal confidently and effectively with internal/external customers at all organizational levels

·         Strong customer satisfaction focus – meets and exceeds expectations of internal/external customers; anticipates the needs of internal/external customers and resolves any supplier delivery or quality problems impacting customers.

·         Creativity – invites, identifies and/or develops novel and innovative approaches and concepts in creating opportunities and resolving problems, in both internal and external situations; remains open to suggestions from others; actively researches and benchmarks best practices in the marketplace for application inside the company.

·         Team-oriented – ability to work effectively with people across the organization, ability to bring people together in the development and implementation of specific strategies and action plans in support of operating objectives.

·         Drive-ability to seek fast growth, high performance innovative business challenges; anticipates opportunities and set challenging entrepreneurial goals and is able to promote innovative and visionary ideas.

·         Results – driven by results, continuously striving to meet and exceed performance goals and functional excellence metrics