Administrative Assistant, Contracts/Insurance

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale is seeking an Administrative Assistant to support our Contracts/Insurance department.

The primary function of this position is to help the Contract/Insurance Manager maintain spreadsheets and certificates.  This position will also work closely with the Branch Administrative Assistants.

 

This job requires attention to detail with a focus towards Terms & Conditions data entry, accuracy, and communication.

Primary duties and responsibilities include the following. Other duties may be assigned.

 

• Friday’s team reports (each individual plus contracts sent to VPs).
• Monday’s executive contract report.
• Comparing Job Cost Report report to our spreadsheet.
• Contract Review Sheet vs Job number report.
• Outstanding contracts w/VPs report.
• Help department manager with managing daily emails.
• Add electronic contracts on spreadsheet, job folder and Document Crunch.
• Share Document Crunch contracts with salesman, project manager and reviewer.
• Help with scanning signed contracts to folders and TCMS.
• Help with getting executed contracts and saving in job folders and TCMS.
• Assist with uploading tax-exempt certificates to PO Lookup and TCMS.
• Assist with reviewing insurance certificates for accuracy and compliance.

• High school diploma or GED is required.
• 2+ years’ experience of office or administrative assistant is required.
• Experience with insurance and contract a plus.
• Previous experience in the construction or fire protection industries a plus.
• Significant experience with Microsoft Office (i.e., Word, Excel) applications is required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.

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EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.