Administrative Assistant

From mechanical system analysis and standard energy retrofits, to the installation of complex and integrated protocol systems, we deliver state-of-the-art expertise and customer-centered service.

Havel is looking for a Building Automation Coordinator. In this position you will be responsible for assisting our Purchasing Staff, Project Managers, Service Managers, and Sales Staff

#havel #shambaugh #LI-DF #-Onsite

• Assist all project managers and field personnel with any administrative task necessary for our projects
• Material orders and data entry that goes with it
• Complete returns from over ordering or faulty parts
• Order advance replacement parts and send back parts for repair (Keep detailed information for all parts)
• Backup support for phones and assisting visitors that enter the building
• Assist with creating service tickets and purchasing parts when needed
• Electronic filing through Studio 360
• Update material tracking spreadsheet daily
• File electronically on a weekly basis
• Maintain any stocked parts and make sure they are being used on projects prior to ordering
• Creating and updating all documents associated with new project booking

• 3+ years of experience with billing, administration, coordination, or related functions.
• Proficient in Microsoft Word, and Excel
• Proven experience in multi-tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
• Working hours will be 8:00AM – 5:00PM
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.