Payroll Supervisor

We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively—under one roof—to help us lower costs, increase accuracy, and promote project efficiency.

The Payroll Supervisor is responsible for ensuring accurate and timely payroll processing and maintaining the integrity of payroll and data management systems.  The role safeguards compliance with federal, state, and local regulations, as well as GAAP, SEC, corporate, and internal reporting requirements.

The Payroll Supervisor partners closely with Human Resources and the Finance Department to support business needs, ensure proper system set-ups and maintain consistently reliable payroll operations.

 

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Payroll Processing & Reporting (Weekly, Monthly, Quarterly)

• Review and approve payroll to ensure compliance with all applicable federal, state, local, union, and company regulations.
• Prepare payroll and generate reports as needed.
• Process and review federal and state tax payments, garnishments and other withholdings.
• Review Certified Payroll Reports for accuracy, ensuring compliance and timely submission.
• Review monthly Union Reports and ensure adherence to union contract requirements.
• Reconcile payroll general ledger accounts on a weekly/monthly basis.
• Ensure accurate system setups in Vista, including new hires, terminations, union craft/class rates, State/Local Rates and benefits.
• Review and approve monthly HRIS reports to include Inter-Company Insurance Billings, 401k contributions and FSA contributions.
• Oversee HRIS employee data accuracy, ensuring correct salary, bonuses, benefits, and 401K/FSA administration.
• Lead and participate in special projects as needed.
• Comply with all company operating policies, procedures, and programs as established.

Financial Reporting & Audit Preparation

• Process and post journal entries from multiple sources.
• Prepare monthly, quarterly and annual reports for corporate reporting requirements.
• Review payroll staff journal entries for accuracy and approve entries prepared by accounting staff related to payroll.
• Participate and coordinate internal/external audit schedules and requirements.
• Coordinate claims issues and legal activity with Dynalectric Human Resources by providing records, reports, and all other documentation that may be necessary to address a claim.
• Conduct annual audit of stored records to ensure compliance with established company and legal regulations.

Department Leadership and Management

• Oversee payroll staff and review daily/weekly/monthly reports to ensure accuracy and compliance with corporate policies.
• Manage staffing needs, including coverage for absences and delegating responsibilities.
• Direct, coach, and evaluate payroll team members to ensure strong performance and professional development.
• Address employee performance issues promptly and constructively.

• BA/BS degree from an accredited four-year college or university in Accounting or Business, five to seven years recent related experience and/or training; or an equivalent combination of education and construction experience.
• Certified Payroll Professional (CPP) and/or Certified Payroll Manager (CPM) preferred.
• Experience with Vista Viewpoint is strongly preferred.
• Working knowledge of financial/payroll software required.
• Strong understanding of payroll laws & regulations.  Multi-State payroll experience preferred.
• Certified payroll reporting experience (e.g., LCP Tracker, Elations) preferred.
• Union Payroll experience preferred.
• Experience working for a publicly traded company preferred.
• Significant working knowledge of federal, state and local laws governing financial and accounting practices.
• Demonstrated experience leading and managing a payroll team.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.

 Able to work at a computer (reading and keying) or extended periods of time.

 

This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.

 

Requires ability to periodically drive or fly to visit Dynalectric Oregon and Arizona work sites (including any future operations in other states in the southwest), customers, or attend company events.

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must make sound decisions and produce accurate and timely results.
• Must be a hands-on manager.
• Must exhibit confidence in self and others, inspire and motivate team to perform well and effectively influence the actions of others.
• Must monitor and analyze information and solve problems on a strategic and tactical level.
• Must build positive working relationships with multiple levels of employee and management.
• Must demonstrate integrity and professionalism.
• Must demonstrate commitment to company values.
• Must possess strong communication skills.

Direct reports

The Payroll Supervisor directs the activities of the Sr. Payroll Specialists. Payroll Specialists, and Payroll Administrators.

 

Benefits

 

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our Affirmative Action Policy.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.