Job Title: Project Coordinator
Principal Duties and Responsibilities
- Set up all retrofit and automation jobs
- Scheduling person – work with Project Manager and Superintendent to keep shifts updated
- Develop and maintain all project folders in SharePoint.
- Attend job, project review and manpower scheduling meeting – responsible for meeting minutes and documenting tasks that are assigned by management in Planner.
- Coordinates purchase of necessary supplies, equipment and services from appropriate sources.
- Maintain and follow a strong safety program.
- Issues and enters all PO’s and subcontracts required for retrofit projects.
- Liaison with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts.
- Reviews and approves vendor and subcontractor invoices monthly.
- Enters all retrofit weekly timecards and manages payroll issues with the payroll department.
- Liaison with payroll department for all certified payroll issues.
- Processes all required permits and pulls in person from cities as needed.
- Prepares and submits certificates of insurance.
- Prepares Submittal Manuals as required.
- Payment & Performance Bonds if required by customer.
- Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer.
- Initiate Warranty Letters when required.
- Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer.
- Assists the Project Manager with WIP Reports for the end of the month review.
- Supports all Project Managers with daily requirements.
Job Specifications (incl. Education requirements, minimal experience, computer skills required, etc.)
- Bachelor's degree in business administration or equivalent work experience.
- A minimum of three (3) years’ experience in back-office support in the Construction field.
- Strong background with Construction forms and permits necessary.
- Strong administrative skills.
- Computer literate in Microsoft Products.
- Excellent verbal and written communication skills.
- Ability to coordinate and work well with others.
- Ability to work independently or as member of a team.
- Ability to adapt to ever changing priories.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Compensation Range: $32 - $38 per hour
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
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