Project Assistant

We are an electrical construction firm offering total electrical construction, engineering, facilities maintenance, utility, sound and communications, and renewable energy services. We combine broad electrical and energy systems expertise with a strong commitment to quality service and total customer satisfaction.

COMPANY OVERVIEW

Contra Costa Electric (CCE) is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1946 the name Contra Costa Electric, Inc. has stood for value, quality and service. Our success is a result of our commitment to these principles. Headquartered in Martinez, CA with branch offices in Bakersfield and Fresno, CA, we combine the global reach and strong financial resources of EMCOR, vast local project experience and collaborative labor relations with the skill and knowledge of our professional personnel to fill the wide range of electrical construction needs of California.

 

SUMMARY

The Project Assistant position at Contra Costa Electric, Inc., reports directly to the Project Assistant Team Lead, located in Martinez, CA, with daily interface with the Project Management and Field Teams. The Project Assistant is an integral part of the construction process and helps meaningfully contribute administrative support to the project team, resulting in exceptionally executed projects and customer satisfaction.

Responsibilities include document control, cost control, general clerical duties and related activities.

 

Project Cost Accounting:

• Submit daily records of field personnel badge activities for the project site.
• Coordinate with foreman on site to ensure all project personnel are properly accounted for.
• Audit all hours across CCE systems and Client Systems (TRACK) to ensure customer and internal systems match.
• Properly allocate labor, equipment, meals, and material for all activities on site.
• Enter hours for indirect project support to ensure complete activities are documented for both field and office personnel.
• Perform weekly audits of customer data to ensure alignment with internal accounting and payroll records.
• Utilize internal accounting systems to create labor, equipment and material invoices for client submission.
• Manage new hires, labor rate changes and classification changes as they pertain to project billing.
• Ensure all company owned equipment is accounted for in Client (TRACK) and CCE billing systems.
• Ensure all material is properly billed in CCE billing system and clients Contractor Supplied Material system (CSM, TRACK).
• Assist accounting department in identifying and processing payments from customer.

Personnel Management:

• Submit badge requests for all new personnel.
• Manage employee records in customer database and internal personnel files.
• Ensure field personnel certifications are current and maintain up to date records.
• Maintain job site organization chart for all personnel.
• Produce manpower reports for the client as required.

Site Administration:

• Maintain stock of site office supplies.
• Maintain records of tools and material invoices received from the field.
• Compile packing slips for all deliveries and submit to accounting for reconciliation.
• Work closely with the site superintendent to assist with various project tracking activities as needed.
• Assist with creating and printing miscellaneous labels for field personnel

General:

• Quickly learn and apply Industrial practices and technical skills.
• Work independently with little or no supervision after having been shown how to accomplish assignments.
• Ask appropriate questions related to assignments and recommend improvements.
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics.
• Able to work 40 hours per week in Martinez, CA.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the flexibility to work with other departments of the Company in the Martinez office, as well as working directly with project field staff and/or on project work sites as needed. 

 

REQUIRED COMPETENCIES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Strong teamwork mentality and ability to work in a collaborative environment across departments.
• Strong organizational, record keeping and follow-up skills.
• Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
• Ability to manage multiple tasks and meet deadlines on a daily basis.
• Customer focused mindset with ability to meet customers’ expectations and requirements.
• Business communication savvy with excellent oral and written communication skills.
• Display a professional and positive appearance as representative of the Company.

PREFERRED EDUCATION AND EXPERIENCE

• Minimum 1-3 years related experience providing support for construction projects preferred.
• High school diploma or GED required.
• Associate degree in related field may be substituted for experience.

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
• Candidates must have experience with refinery contractor labor tracking and billing systems, such as Track (or equivalent gate log monitoring systems), to ensure accurate workforce management, compliance, and invoicing.
• Knowledge of project cost accounting software a plus.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.  This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.